Administrative Assistant III

📁
Administrative
💼
DD-Data Science
📅
96215 Requisition #

Berkeley Lab is Bringing Science Solutions to the World, and YOU can be a part of it!

 

In the world of science, Lawrence Berkeley National Laboratory (LBNL) is synonymous with "excellence." That's why we hire the best - whether in research, science, or operations. This is a great opportunity to bring your top-notch skills to bear in support of world-class scientific research that addresses national and global challenges!

 

Berkeley Lab’s Computing Sciences Area and Research Divisions, Applied Mathematics and Computational Research, and Scientific Data Division have an exciting opportunity for an Administrative Assistant III to independently provide a comprehensive range of specialized administrative services and support to multiple scientific groups.

 

What You Will Do:

  • Work with procurement staff and utilize procurement tools to provide project procurement and financial reimbursement support for the department. Act as an adviser to the department staff on LBNL Procurement policies and procedures.
  • Arrange travel, including preparing and filing paperwork associated with travel authorization and travel expense authorizations. Act as an adviser to the department staff on LBNL Travel policies and procedures.
  • Schedule professional appointments, job interviews, and seminars for staff. Plan meetings and workshops, including obtaining venues, catering, etc.
  • Utilize various programs (Excel, PowerPoint, Word) on PC or Mac to create, edit and store complex documents including correspondence, proposals, presentations, and reports.
  • Interact with internal and external contacts at all levels to respond to inquiries.
  • Maintain office space setups, signage, phones, and charges by working with appropriate LBNL operations personnel.
  • Maintain electronic and hardcopy filing systems as appropriate.
  • Be familiar with the Regulations and Procedures Manual (PUB-201), particularly Section 7.00, the Health and Safety Manual (PUB-3000), and the Computing Sciences Integrated Safety Management Plan.
  • Understand and follow all applicable Environment, Health, and Safety (EH&S) rules, regulations, and standards in planning and carrying out work.
  • Report all unusual occurrences to the immediate supervisor (i.e., instances involving personal injury, safety, property damage, fires, environmental pollution, or significant operational disruptions).

 

What is Required:

  • A minimum of 6 years of specialized experience in a high-tech environment and demonstrated success providing a wide range of administrative support in a team setting.
  • Excellent oral and written communication skills.
  • Demonstrated initiative and the ability to find problems and resolve them at an early stage with minimal guidance.
  • Ability to establish and maintain effective working relationships with key Laboratory personnel.
  • Must exhibit polished, professional interpersonal skills to work with people at all levels of the organization and visitors to the Lab.
  • Demonstrated skills in working under pressure and multiple demands, handling multiple concurrent tasks, and attention to detail.
  • Excellent organizational skills to establish priorities, work independently, and develop and execute complex projects simultaneously.
  • Experience originating and maintaining word, PowerPoint, and Excel documents as well as using advanced features of these programs.

 

Desired Qualifications:

  • AA degree.
  • Experience with project tracking systems, databases, and spreadsheet programs. (Excel, Google Sheets, Smartsheet)
  • Experience with procurement and reimbursement processes.
  • Demonstrated success working in a research unit.
  • Knowledge of LBNL, Department of Energy (DOE), or other research institution administrative policies, procedures, and practices.

 

Want to learn more about Berkeley Lab's Culture, Benefits and answers to FAQs? Please visit: https://recruiting.lbl.gov/

 

Notes:

  • This is a full-time, career appointment, non-exempt (hourly paid) from overtime pay.
  • This position is represented by a union for collective bargaining purposes.
  • Salary will be determined based on range by collective bargaining agreement.
  • This position may be subject to a background check. Any convictions will be evaluated to determine if they directly relate to the responsibilities and requirements of the position. Having a conviction history will not automatically disqualify an applicant from being considered for employment.
  • This position will use a hybrid work location, both on-site and remote during the workweek.

 

Based on University of California Policy - SARS-CoV-2 (COVID-19) Vaccination Program and U.S Federal Government requirements, Berkeley Lab requires that all members of our community obtain the COVID-19 vaccine as soon as they are eligible. As a condition of employment at Berkeley Lab, all Covered Individuals must Participate in the COVID-19 Vaccination Program by providing proof that vaccination requirements have been met or submitting a request for Exception or Deferral. Visit covid.lbl.gov for more information.

 

Berkeley Lab is committed to Inclusion, Diversity, Equity and Accountability (IDEA) and strives to continue building community with these shared values and commitments. Berkeley Lab is an Equal Opportunity and Affirmative Action Employer. We heartily welcome applications from women, minorities, veterans, and all who would contribute to the Lab's mission of leading scientific discovery, inclusion, and professionalism. In support of our diverse global community, all qualified applicants will be considered for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, age, or protected veteran status.

 

Equal Opportunity and IDEA Information Links:

Know your rights, click here for the supplement: Equal Employment Opportunity is the Law and the Pay Transparency Nondiscrimination Provision under 41 CFR 60-1.4.  

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Berkeley Lab is committed to Inclusion, Diversity, Equity and Accountability (IDEA) and strives to continue building community with these shared values and commitments.

Berkeley Lab is an Equal Opportunity and Affirmative Action Employer. We heartily welcome applications from women, minorities, veterans, and all who would contribute to the Lab’s mission of leading scientific discovery, inclusion, and professionalism. In support of our diverse global community, all qualified applicants will be considered for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, age, or protected veteran status.

Equal Opportunity and IDEA Information Links:
Know your rights, click here for the supplement: "Equal Employment Opportunity is the Law." and the Pay Transparency Nondiscrimination Provision under 41 CFR 60-1.4.

 

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The Lawrence Berkeley National Laboratory provides accommodation to otherwise qualified internal and external applicants who are disabled or become disabled and need assistance with the application process. Internal and external applicants that need such assistance may contact the Lawrence Berkeley National Laboratory to request accommodation by telephone at 510-486-7635, by email to eeoaa@lbl.gov or by U.S. mail at EEO/AA Office, One Cyclotron Road, MS90R-2121, Berkeley, CA 94720. These methods of contact have been put in place ONLY to be used by those internal and external applicants requesting accommodation.