📁
Administrative
💼
BU-Bldg Technology Urban Systems
📅
86785 Requisition #
Share this Job

Berkeley Lab’s Building Technology & Urban Systems Division (BTUS) has an opening for an Administrator. The Administrator will provide high-level professional service to the Principal Investigators (PI) and staff from the Building and Industrial Applications Department (BIA) and serve as backup to the balance of the Administrative team. The successful candidate will provide independent judgment, initiative, discretion and creativity to address complex issues and problems and identify solutions that meet Division needs. This position will be responsible for supporting groups/individuals through independent planning, organization, prioritization and timely execution of tasks as well as will apply professional standards and Berkeley Lab policies to meet key programmatic and administrative needs of the Department staff.  


What You Will Do:

  • Follow and utilize procedures, resources and provide recommendations for moderately complex tasks to meet administrative needs of the program's Principal Investigators (PIs).  Ensure that solutions are compliant with Area, Division and Laboratory policy.

  • Organize events such as meetings, workshops and conferences with collaborators and with funding agencies; oversee all event logistics, including processing and tracking visitors.

  • Utilize specialized knowledge of operations concepts and practices to develop, organize, collect, and synthesize content for highly professional and technical and presentation material, scientific reports, and publications, ensuring documents meet DOE, Berkeley Lab, and other requirements.

  • Serve as a point of contact and as appropriate manage outside inquiries and requests regarding information of a complex nature for programs/projects within the Department.

  • Exercise discretion and independent judgment to interact effectively and at a high level of professionalism with a variety of individuals from various levels across the organization and external stakeholders.  

  • Assist in evaluating/updating content for department website or Division Intranet, and assist with special projects and process improvement, as needed.

  • Coordinate and manage all aspects of high-level meetings, visits and seminars for BIA department including audio/visual arrangements, agenda, event approval, and food service. When necessary, assist BTUS Admin team members in coordinating high-level meetings and visits, and seminars.

  • Develop department meeting agendas with Department Head, actively participate and contribute to department meetings communicating administrative and operations policy changes or process updates.

  • Utilize a variety of LBNL systems and Google apps; process travel requests and expense reports, submit requisitions, maintain CRM database and develop tools for Division use

  • Interact with other Berkeley Lab departments to secure and coordinate Laboratory support and services for BTUS.    


Additional Responsibilities as needed:

  • Process travel and expense reports.

  • Assist with preparation of grant proposals.

  • Organize group office areas; arrange space, computer and telecommunications support for employees and guests, employee onboarding.

  • Onboard new employees and train new administrative colleagues in Division


What is Required:  

  • BA/BS degree and a minimum of three years of relevant experience (or equivalent combination) providing administrative support to a large or complex group, including demonstrated ability to take initiative and anticipate, organize and deliver a wide array of administrative support services.

  • Ability to take initiative, manage and prioritize own work, strong time management skills and ability to multi-task.

  • Professional demeanor, good interpersonal skills and ability to coordinate effectively with others, helping and seeking help as needed.

  • Ability to develop organizational procedures and adapt them to changing circumstances.

  • Substantial and comprehensive knowledge and experience using Microsoft Office Suite (Word, Excel, PowerPoint), Adobe and video conferencing systems, e.g. Zoom, GoTo Meeting, WebEx.

  • Excellent written and verbal communication skills.

  • Substantial knowledge and experience in the use of calendaring and scheduling software.

  • Demonstrated skills in meeting and event coordination, tracking and data management, organization and preparation of meeting materials and reports.

  • Demonstrated initiative and excellent judgment in exercising discretion to interact effectively with a variety of individuals and organizations.

  • Demonstrated experience and flexibility as a team player.

  • Demonstrated ability to take initiative, assume responsibility and remain flexible in an environment with competing priorities.

  • Ability to work independently with frequent changes in workload, set priorities and organize own work; strong customer service experience.

  • Substantial and comprehensive knowledge and experience coordinating and delivering a broad range of office management support services in a variety of settings, including research, academic, or similar environments.


Additional Desired Qualifications:

  • Bachelor’s Degree and minimum three years of related experience.

  • Experience of a research environment or a building design or operation environment

  • Experience with planning and resource allocation

  • Knowledge of DOE, UC and Division policies, procedures and systems


The posting shall remain open until the position is filled.


Notes:

  • This is a full time career appointment.

  • Full-time, M-F, exempt (monthly paid) from overtime pay.

  • This position may be subject to a background check. Any convictions will be evaluated to determine if they directly relate to the responsibilities and requirements of the position. Having a conviction history will not automatically disqualify an applicant from being considered for employment.

  • Work will be primarily performed at: Lawrence Berkeley National Lab, 1 Cyclotron Road, Berkeley, CA.


Berkeley Lab (LBNL) addresses the world’s most urgent scientific challenges by advancing sustainable energy, protecting human health, creating new materials, and revealing the origin and fate of the universe. Founded in 1931, Berkeley Lab’s scientific expertise has been recognized with 13 Nobel prizes. The University of California manages Berkeley Lab for the U.S. Department of Energy’s Office of Science.


Equal Employment Opportunity: Berkeley Lab is an Equal Opportunity/Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, age, or protected veteran status. Berkeley Lab is in compliance with the Pay Transparency Nondiscrimination Provision under 41 CFR 60-1.4.  Click here to view the poster and supplement: "Equal Employment Opportunity is the Law."


Previous Job Searches

My Profile

Create and manage profiles for future opportunities.

Go to Profile

My Submissions

Track your opportunities.

My Submissions

Similar Listings

CH-Chemical Sciences

Bay Area, California, United States

📁 Administrative

Requisition #: 87128

ED-Energy Storage & Distributed R

Bay Area, California, United States

📁 Administrative

Requisition #: 87133

AA-Accelerator Tech-Applied Phys

Bay Area, California, United States

📁 Administrative

Requisition #: 87098

Equal Employment Opportunity: Berkeley Lab is an Equal Opportunity/Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, age, or protected veteran status. Berkeley Lab is in compliance with the Pay Transparency Nondiscrimination Provision under 41 CFR 60-1.4. Click here to view the poster and supplement: "Equal Employment Opportunity is the Law."

 

Privacy & Security Notice | LBNL is an E-verify Employer | Contact Us


The Lawrence Berkeley National Laboratory provides accommodation to otherwise qualified internal and external applicants who are disabled or become disabled and need assistance with the application process. Internal and external applicants that need such assistance may contact the Lawrence Berkeley National Laboratory to request accommodation by telephone at 510-486-7635, by email to eeoaa@lbl.gov or by U.S. mail at EEO/AA Office, One Cyclotron Road, MS90R-2121, Berkeley, CA 94720. These methods of contact have been put in place ONLY to be used by those internal and external applicants requesting accommodation.