Administrator

Lawrence Berkeley National Lab’s (LBNL) Energy Analysis Environmental Impacts Division has an opening for an Administrator to join the team.

In this exciting role, you will provide a wide range of administrative support services for researchers and staff, primarily supporting a Department within the EAEI Division. You are responsible for serving as the main point of contact for a department’s operational, administrative, and programmatic issues through independent planning, organization, prioritization and timely execution of tasks.

What You Will Do:

• Serve as a point of contact for operational, administrative and programmatic issues including the application of professional standards and Berkeley Lab policies to meet key needs.
• Serve as Travel, Event, Publication, and Procurement specialist and provide regular training updates and maintaining desk guides for processes.
• Collaborate with research and operational staff to format, proofread, and edit MS Word and Adobe documents to ensure consistency, accuracy, and completeness.
• Assist research and operational staff with work space planning and maintenance, property tracking, and new hire onboarding.
• Collaborate with research, operational, business, and administrative staff to create and maintain templates, forms, websites, and other forms of media.
• Assist scientific staff with coordination of proposal materials, interfacing with Budget personnel as needed.
• Collaborate with administrative leadership on special projects, presentations, and ad hoc reports.
• Assess, prioritize, track, and determine appropriate action on various requests and inquiries ensuring timely completion.
• Provide a high level of customer service to all levels of personnel both internal and external to the organization representing the Energy Analysis and Environmental Impacts Division.

What is Required:

• BA/BS desired and a minimum of 0-4years of relevant administrative experience including coordinating and facilitating complex tasks related to travel and procurement in a research, academic, or large/complex organization, or a combination thereof
• Experience using a variety of cloud-based software platforms and applications including MS Office Suite, Google Applications Suite, and Adobe Acrobat.
• Experience with planning, reporting, and coordination of large activities.
• Demonstrated organizational skills including experience handling multiple tasks concurrently to meet workload demands and deadlines.
• Strong customer focused interpersonal skills including experience interfacing with all levels of personnel both internal and external to an organization with a high degree of professionalism, discretion, and confidentiality.
• Demonstrated oral and written communication skills including experience compiling information on complex subjects and producing professional high-quality, error-free correspondence, documents, reports, and presentations.
• Intermediate to advanced formatting skills in Microsoft Word, Excel, and PowerPoint

Desired Qualifications:

• A Bachelor’s Degree
• Knowledge of Berkeley Lab’s procurement and travel policies.
• Knowledge of Energy Technologies Area, Berkeley Lab, University of California (UC), and Department of Energy (DOE) policies, procedures, and practices.

Want to learn more about Berkeley Lab's Culture, Benefits and answers to FAQs? Please visit: https://recruiting.lbl.gov/

Notes:

• This is a full time, 1 year, term appointment with the possibility of extension or conversion to Career appointment based upon satisfactory job performance, continuing availability of funds and ongoing operational needs.
• The full salary range for this position is $68,280 to $115,236. The budgeted salary range that the Lab reasonably expects to pay for this position is $81,088 - $89,624. Salary offers will be commensurate with the final candidate’s qualification and experience, including skills, knowledge, relevant education, and certifications, and also aligned with the internal peer group.
• This position may be subject to a background check. Any convictions will be evaluated to determine if they directly relate to the responsibilities and requirements of the position. Having a conviction history will not automatically disqualify an applicant from being considered for employment.
• Work will be primarily performed at Lawrence Berkeley National Lab, 1 Cyclotron Road, Berkeley, CA.

Based on University of California Policy - SARS-CoV-2 (COVID-19) Vaccination Program and U.S Federal Government requirements, Berkeley Lab requires that all members of our community obtain the COVID-19 vaccine as soon as they are eligible. As a condition of employment at Berkeley Lab, all Covered Individuals must Participate in the COVID-19 Vaccination Program by providing proof that vaccination requirements have been met or submitting a request for Exception or Deferral. Visit covid.lbl.gov for more information.

Berkeley Lab is committed to Inclusion, Diversity, Equity and Accountability (IDEA) and strives to continue building community with these shared values and commitments. Berkeley Lab is an Equal Opportunity and Affirmative Action Employer. We heartily welcome applications from women, minorities, veterans, and all who would contribute to the Lab's mission of leading scientific discovery, inclusion, and professionalism. In support of our diverse global community, all qualified applicants will be considered for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, age, or protected veteran status.

Equal Opportunity and IDEA Information Links:

Know your rights, click here for the supplement: Equal Employment Opportunity is the Law and the Pay Transparency Nondiscrimination Provision under 41 CFR 60-1.4.