Administrator (Energy Analysis & Environmental Impacts)

Berkeley Lab’s Energy Analysis and Environment Impacts (EAEI) Division has an opening for an Administrator to join their Operations Team!

In this role, you will provide administrative and organizational support to the EAEI Division Director, Deputy Division Director of Research, and approximately 40 research professionals.  Reporting to the EAEI Division’s Principal Administrator, this position will serve as the main point of contact for research program logistics, stakeholder correspondence, website content/maintenance, and publication tracking and processing.

What You Will Do:

• Provide day to day administrative and organizational support to the EAEI Division Office including extensive calendaring management, travel management/coordination, and meeting coordination.

• Serve as a point of contact and, as appropriate, manage outside inquiries and requests regarding information of a complex nature for several project areas.

• Interface effectively with a variety of individuals from various levels of the organization, outside of the organization, and the Department of Energy (DOE).

• Organize meetings, workshops and conferences with collaborators and with funding agencies, overseeing all logistics, including processing and tracking visitors.

• Coordinate procurement services through all stages.

• Copy edit, format, proofread, and compile scientific and administrative documents to ensure consistency, accuracy, and completeness.

• Assist with the preparation of presentation materials, grant proposals.

• Oversee maintenance and updates of group or project webpages, ensuring content is up-to-date.

• Process complex travel and expense reports.

What is Required:

• A Bachelor’s Degree and a minimum of 2 years of relevant experience providing administrative support or the equivalent combination of education and experience.

• Experience coordinating complex calendars and travel arrangements in a corporate or laboratory setting.

• Experience organizing and planning workshops, large meetings, or conferences.

• Demonstrated experience taking initiative, assuming responsibility, and remaining flexible in a fast-paced environment with competing priorities.

• Demonstrated interpersonal and verbal communication skills including the ability to interface with all levels of personnel both internal and external to the organization with a high degree of professionalism.

• Demonstrated written communication skills including the ability to  produce high-quality, error-free word processing and document preparation.

• Demonstrated capability with a variety of software platforms and applications including MS Office Suite, Google Apps, and Adobe Acrobat with the ability to produce professional quality, error-free documents, reports and presentations using a Mac or PC computer.

What We Desire:

• Experience supporting senior level management.

• Experience in a building design, operation, or research environment.

• Knowledge of DOE, UC and Division policies, procedures and systems.

The posting shall remain open until the position is filled, however for full consideration, please apply by close of business on February 11, 2020.  

Notes:

• This is a full time, M-F, exempt from overtime pay (monthly paid), 1 year Term appointment with the possibility of extension for a total of 5 years or conversion to Career appointment based upon satisfactory job performance, continuing availability of funds and ongoing operational needs.

• Salary is commensurate with experience.

• This position may be subject to a background check. Any convictions will be evaluated to determine if they directly relate to the responsibilities and requirements of the position. Having a conviction history will not automatically disqualify an applicant from being considered for employment.

• Work will be primarily performed at Lawrence Berkeley National Lab, 1 Cyclotron Road, Berkeley, CA.

Learn About Us:

Berkeley Lab (LBNL) addresses the world’s most urgent scientific challenges by advancing sustainable energy, protecting human health, creating new materials, and revealing the origin and fate of the universe. Founded in 1931, Berkeley Lab’s scientific expertise has been recognized with 13 Nobel prizes. The University of California manages Berkeley Lab for the U.S. Department of Energy’s Office of Science.

Working at Berkeley Lab has many rewards including a competitive compensation program, excellent health and welfare programs, a retirement program that is second to none, and outstanding development opportunities.  To view information about the many rewards that are offered at Berkeley Lab- Click Here.

Equal Employment Opportunity: Berkeley Lab is an Equal Opportunity/Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, age, or protected veteran status. Berkeley Lab is in compliance with the Pay Transparency Nondiscrimination Provision under 41 CFR 60-1.4.  Click here to view the poster and supplement: "Equal Employment Opportunity is the Law."

Lawrence Berkeley National Laboratory encourages applications from women, minorities, veterans, and other underrepresented groups presently considering scientific research careers.