Administrator (Energy Technologies Area Office)

Berkeley Lab’s Energy Technologies Area (ETA) is looking for an Administrator to join their Program Development Office (PDO)!

In this role, you will provide a wide variety of complex administrative support to ETA’s Program Development Office using a high degree of independent judgment, initiative, and discretion. This role will provide the PDO Leader and staff with email and calendar management, stakeholder correspondence, meeting and project coordination, agenda and document preparation, proposal coordination, tracking, and reporting.

What You Will Do:

• Provide a wide variety of complex administrative support including email and calendar management, stakeholder correspondence, meeting and project coordination, agenda and document preparation, proposal coordination, tracking, and reporting.
• Serve as PDO’s liaison to internal/external stakeholders, exercising a high degree of confidentiality, discretion, and professionalism.
• Serve as PDO’s Administrator for the Lab’s Contact Management System (Salesforce), providing data oversight, adding/updating contacts, accounts, funding opportunities, proposals, and projects.
• Coordinate logistics for meetings, events, and strategic programmatic activities including dates, locations, invites, audio/visual arrangements, web conferencing, agenda, presentation materials, etc.
• Assist with the preparation of complex scientific, non-scientific, and technical reports, presentation materials, and documents on behalf of PDO management and staff.
• Manage all tracking of subcontracts and purchase orders, including requests, payments, billing, etc.

What is Required:

• A Bachelor’s Degree (or equivalent knowledge) and a minimum of 3 years of directly relevant complex administrative support including email and calendar management, scheduling, meeting planning, and project coordination, tracking and data management, and report generation in a research, academic, or large/complex organization or the equivalent combination of education and experience.
• Excellent planning and organizational skills in both a physical and virtual environment, including the ability to handle multiple tasks concurrently to meet workload demands and deadlines, to respond quickly, and maintain flexibility during periods of changing work priorities and tight time constraints.
• Significant experience using a variety of cloud-based software platforms and applications including MS Office Suite, Google Apps Suite, Adobe Acrobat, and web conference platform Zoom and/or Google Meet on a Mac or PC computer.
• Demonstrated written communication skills including experience producing professional high-quality, error-free documents, reports, and presentations.
• Excellent verbal and interpersonal communication skills including demonstrated experience interfacing with all levels of personnel both internal and external to an organization with a high degree of professionalism, discretion, and confidentiality.

What We Prefer:

• Familiarity with Salesforce or similar customer relationship management system.
• Knowledge of Berkeley Lab (LBNL), the University of California (UC), and the Department of Energy (DOE) policies, procedures, and systems.
• Valid California Driver's License. 

For full consideration, please apply by June 23, 2021, with the following application materials:

• Cover Letter - Describe your interest in this position and the relevance of your background.
• Curriculum Vitae (CV) or Resume.

Notes:

• This is a full-time, exempt from overtime pay (monthly paid), 1 year, Term appointment with the possibility of renewal for up to 5 years total or conversion to Career appointment based upon satisfactory job performance, continuing availability of funds, and ongoing operational needs.
• Salary is commensurate with experience.
• This position may be subject to a background check. Any convictions will be evaluated to determine if they directly relate to the responsibilities and requirements of the position. Having a conviction history will not automatically disqualify an applicant from being considered for employment.
• Due to COVID-19, this role may initially be performed remotely, but limited to individuals who can reside in the United States. Once the Bay Area shelter-in-place restrictions are lifted, work may be performed at Lawrence Berkeley National Lab, 1 Cyclotron Road, Berkeley, CA.

Learn About Us:

Berkeley Lab (LBNL) addresses the world’s most urgent scientific challenges by advancing sustainable energy, protecting human health, creating new materials, and revealing the origin and fate of the universe. Founded in 1931, Berkeley Lab’s scientific expertise has been recognized with 13 Nobel prizes. The University of California manages Berkeley Lab for the U.S. Department of Energy’s Office of Science.

The Energy Technologies Area (ETA) performs analysis, research, and development leading to better energy technologies and the reduction of adverse energy-related environmental impacts. We build on a strong foundation of energy efficiency to perform research and analysis in a wide range of topics, from buildings to batteries to indoor air quality, the electricity grid, transportation, and environmental impacts.

The Program Development Office (PDO) is a complex, multi-faceted, and high-performing team.  The PDO supports a $120M Area and works hand and glove with other teams in a $1B enterprise (Berkeley Lab), conducting some of the most relevant science and addressing many of the planet’s most pressing issues. We are leaders in the development of clean energy solutions built on a foundation of energy efficiency, improving the electricity grid and diversifying its generation sources, driving battery storage research, advancing innovative transportation technologies, defining and supporting sustainability and decision science, designing and building better buildings, and much more.

Working at Berkeley Lab has many rewards including a competitive compensation program, excellent health and welfare programs, a retirement program that is second to none, and outstanding development opportunities.  To view information about the many rewards that are offered at Berkeley Lab- Click Here.

Berkeley Lab is committed to Inclusion, Diversity, Equity, and Accountability (IDEA) and strives to hire individuals who share these same values and commitments.

Equal Employment Opportunity: Berkeley Lab is an Equal Opportunity/Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, age, or protected veteran status. Click here to view the poster and supplement: "Equal Employment Opportunity is the Law."