Business Operations Supervisor

📁
Administrative
💼
LD-Laboratory Directorate
📅
91629 Requisition #

Lawrence Berkeley National Laboratory has an opening for a Business Operations Supervisor to manage the operations of the Intellectual Property Office (IPO), which fosters strong internal and external partnerships that guide innovations from Berkeley Lab toward the marketplace. This position will be responsible for supervising operations employees; leading internal compliance with policies and procedures, human resources, budgeting, financial modeling, accounts receivable and collections, and business information systems; and managing physical and virtual infrastructure. This position will also advise all IPO and Berkeley Lab employees on matters relating to IPO operations, and provide regular updates on the status and progress of operations. 

 

This is a great opportunity to join a dynamic, multidisciplinary research institution that develops science and technology solutions for the world by bringing together multidisciplinary teams of researchers, and creating world-class tools for scientific discovery.

 

What You Will Do:

  • Supervise operations functions for IPO, including business information systems, administration, compliance, budgeting, financial accounting, and forecasting, including supervision of several employees.
    • Ensure work assignments optimize skills and abilities, and set clear and realistic expectations.
    • Serve as advocate to IPO leadership, and partners throughout Berkeley Lab.
  • Lead internal policy compliance, data management and reporting for the Office; support the Chief Technology Transfer Officer and other managers on tracking of external reporting requirements and internal metrics. 
  • Lead HR activities for the department, in collaboration with the Chief Technology Transfer Officer, managers, and HR partners, including recruiting, new hire onboarding, performance review, succession planning and compensation-related processes.
  • Oversee interactions with Finance on behalf of the Chief Technology Transfer Officer
    • Manage Finance representative(s) matrixed from OCFO 
    • Develop budget priorities and draft budgets that support IPO strategy
    • Work with Finance to develop and track current operating and DOE-direct budgets and project future budgets
    • Interpret budget and accounting information for CTTO to inform business decisions and IPO strategy, and improve improve business operations and process improvement
  • Manage operations staff and ensure compliance with applicable laws, regulations and policies; and manage department budget.
  • Serve as building manager for the Office and manage all physical property, including building, office space, electronics, and procurement for the department.
  • Maintain all virtual infrastructure, including the IPO website and emails.
  • Advise all IPO and Berkeley Lab employees on matters relating to IPO operations, and provide regular updates on the status and progress of operations. May also represent IPO and Berkeley Lab to other Berkeley Lab offices, UC campuses, and DOE national laboratories.

 

What is Required:

  • Bachelor’s degree in business-relevant disciplines and 5 years of relevant knowledge and experience in planning, providing, and coordinating a spectrum of operations support services; or an equivalent combination of education and experience.
  • Supervisory experience with proven leadership and performance management skills sufficient to lead, direct, and develop a small team.
  • Experience and leadership ability in core business operations functions such as strategic planning and implementation, human resource management, property management and procurement, management of databases and other virtual infrastructure, general financial analysis, and internal compliance, in a complex, dynamic environment.
  • Experience developing, implementing and monitoring operational improvements resulting in more efficient and effective processes, procedures and plans.
  • Proven ability to work on multiple projects with varying priorities and deadlines.
  • Advanced computer experience, which includes the use of email, Excel, Word, financial and information management systems.
  • Proven ability to effectively interact with personnel at all levels throughout an organization.
  • Demonstrated skills to develop department-level sensitive communications and presentations.
  • Demonstrated ability to learn to design, develop and present briefings and reports to a variety of audiences and stakeholders.
  • Previous experience with managing employees in a union environment and ability to understand union contracts is a plus.

 

Notes:

  • For full consideration, please submit your resume and cover letter by March 3, 2021.
  • This is a full-time career appointment, exempt (monthly paid) from overtime pay.
  • This position may be subject to a background check. Any convictions will be evaluated to determine if they directly relate to the responsibilities and requirements of the position. Having a conviction history will not automatically disqualify an applicant from being considered for employment.
  • Work will be primarily performed at Lawrence Berkeley National Lab, 1 Cyclotron Road, Berkeley, CA.

 

Equal Employment Opportunity: Berkeley Lab is an Equal Opportunity/Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, age, or protected veteran status. Berkeley Lab is in compliance with the Pay Transparency Nondiscrimination Provision under 41 CFR 60-1.4. Click here to view the poster and supplement: "Equal Employment Opportunity is the Law."

 

Lawrence Berkeley National Laboratory encourages applications from women, minorities, veterans, and other underrepresented groups presently considering scientific research careers.

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Equal Employment Opportunity: Berkeley Lab is an Equal Opportunity/Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, age, or protected veteran status. Berkeley Lab is in compliance with the Pay Transparency Nondiscrimination Provision under 41 CFR 60-1.4. Click here to view the poster and supplement: "Equal Employment Opportunity is the Law."

 

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The Lawrence Berkeley National Laboratory provides accommodation to otherwise qualified internal and external applicants who are disabled or become disabled and need assistance with the application process. Internal and external applicants that need such assistance may contact the Lawrence Berkeley National Laboratory to request accommodation by telephone at 510-486-7635, by email to eeoaa@lbl.gov or by U.S. mail at EEO/AA Office, One Cyclotron Road, MS90R-2121, Berkeley, CA 94720. These methods of contact have been put in place ONLY to be used by those internal and external applicants requesting accommodation.