Division Administrator
The Scientific Networking Division (SND) has an immediate opening for a dynamic and well-organized Administrator. In this role you will develop, manage and coordinate a broad range of specialized operational, business services and administrative support for the Division and Division Leadership. This critical role will be the central point of contact for all administrative requests and support the Scientific Networking Division with a great deal of autonomy and independence, including the Scientific Networking Leadership Team.
The Administrator will proactively support the division’s operational needs and objectives to ensure effective and efficient administrative operations. The Administrator will be required to exercise independent judgment, initiative, and professionalism to anticipate workload demands, deadlines, potential problems and identify solutions to meet customer needs. This is an excellent career opportunity for a seasoned administrator to work with leading scientific professionals in a fast-paced, intellectually challenging environment.
What You Will Do:
Perform as a member of the administrative team that provides direct support to the scientific networking management and personnel to triage a broad range of moderately complex, unique and sometimes sensitive Division issues to meet institutional goals and initiatives on time and budget.
Provide direct day-to-day administrative support to the division by maintaining calendars and coordination of calls and meetings.
Primary coordinator for the On- and Off-Boarding of ESnet Staff, Students and Affiliates
Serve as the ergo advocate for the division and help perform or coordinate ergo assessments for onsite and remote staff.
Serve as a single point for communication for division-wide events as assigned.
As back-up to travel coordinator, provide travel support in the form of travel and itinerary planning, submitting foreign travel authorizations and requests for travel reimbursements.
As part of your administrative role, interact with Senior Laboratory management, Department of Energy (DOE) Headquarters, funding agencies and officials in other external organizations to coordinate meetings or responses to requests.
Coordinate requirements and logistics for collaborative and high-level meetings. Working with other administrative staff, initiate, plan and oversee the logistics for hosted meetings. This includes communicating directly with the attendees, presenters, management and staff regarding logistics, presentation deadlines, and other details.
Review, organize, edit, format, and develop powerpoint slides for Lab, DOE and external presentations.
Essential Qualifications:
A minimum of five (5) years of substantial to advanced relevant operational, program management, or administrative knowledge and experience with a broad spectrum of operational and programmatic support services.
Demonstrated administrative experience supporting senior level management, sensitive/confidential items as appropriate and related activities to meet program and business/operational needs.
Experience with planning high level and/or large meetings, to include logistics, catering and correspondence.
Effective time management and organizational skills including the ability to juggle multiple competing demands and independently prioritize administrative issues.
Significant experience in managing a full spectrum of complex itinerary planning for changing travel, calendar and meeting arrangements for a Leadership Team.
Excellent composition and language skills with the ability to compose complex and/or sensitive business correspondence, edit material, and proofread other’s work.
Advanced experience with computers and technical skills using Microsoft Office and Google Suite including drive, documents, survey, and web browsing programs.
Ability to occasionally do light lifting (10-20 lbs.).
Desired Qualifications:
Bachelor’s degree is preferred.
Knowledge of Berkeley Lab and DOE policies impacting procurement and administrative responsibilities.
Notes:
This is a full-time career appointment, exempt (monthly paid) from overtime pay.
This position may be subject to a background check. Any convictions will be evaluated to determine if they directly relate to the responsibilities and requirements of the position. Having a conviction history will not automatically disqualify an applicant from being considered for employment.
Work will be primarily performed at Lawrence Berkeley National Lab, 1 Cyclotron Road, Berkeley, CA.
Learn About Us:
Working at Berkeley Lab has many rewards including a competitive compensation program, excellent health and welfare programs, a retirement program that is second to none, and outstanding development opportunities. To view information about the many rewards that are offered at Berkeley Lab- Click Here.
Berkeley Lab (LBNL) addresses the world’s most urgent scientific challenges by advancing sustainable energy, protecting human health, creating new materials, and revealing the origin and fate of the universe. Founded in 1931, Berkeley Lab’s scientific expertise has been recognized with 13 Nobel prizes. The University of California manages Berkeley Lab for the U.S. Department of Energy’s Office of Science.
Equal Employment Opportunity: Berkeley Lab is an Equal Opportunity/Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, age, or protected veteran status. Berkeley Lab is in compliance with the Pay Transparency Nondiscrimination Provision under 41 CFR 60-1.4. Click here to view the poster and supplement: "Equal Employment Opportunity is the Law."