Executive Administrator (Energy Technologies)

📁
Administrative
💼
AD-ETA Area Office
📅
92607 Requisition #

Berkeley Lab’s Energy Technologies Area (ETA) is looking for an Executive Administrator to join their Operations Team.

 

In this role, you will provide complex executive-level administrative support to senior management and strategic programmatic initiatives.  This role will provide calendar management, stakeholder correspondence, meeting and event coordination, agenda and document preparation, expense reporting and reimbursement, and travel arrangements.

 

What You Will Do:

  • Serve as the main point of contact for the Energy Storage Center Director, as well as other activities in ETA’s Area Office. 
  • Provide a wide variety of high-level administrative support including calendar management, stakeholder correspondence, meeting coordination, agenda and document preparation, travel arrangements, and expense reporting.
  • Coordinate all aspects of strategic area-wide onsite or virtual events, meetings, and seminars including dates, locations, invites, audio/visual arrangements, web conferencing, agenda, presentation materials, etc.
  • Serve as an Ergonomics Advocate for ETA including identifying ergonomic issues, performing preventive evaluations, and providing recommendations.
  • Serve as the Travel Specialist for senior management using thorough knowledge of travel policies and calendaring practices, while interfacing with staff throughout LBNL, Lab Directorate, University of California, DOE, and other key contacts.  
  • Develop and maintain relationships with a variety of entities both internal and external to the area including the University of California (UC) and the Department of Energy (DOE) using a high degree of discretion, diplomacy, and professionalism while representing ETA.

 

What We Are Looking For:

  • A minimum of 2 years of directly relevant experience providing executive-level administrative support including calendar management, scheduling, meeting and event planning, project coordination, tracking and data management, and report generation in a research, academic, or large/complex organization.
  • Experience arranging and managing travel including partnering with external vendors (travel agencies, hotels, carriers, etc), making necessary changes, processing travel approvals and expense statements.
  • Excellent planning and organizational skills in both a physical and virtual environment, including the ability to handle multiple tasks concurrently to meet workload demands and deadlines, to respond quickly, and maintain flexibility during periods of changing work priorities and tight time constraints.
  • Significant experience using a variety of cloud-based software platforms and applications including MS Office Suite, Google Apps Suite, Adobe Acrobat, and Zoom web conferencing on a Mac or PC computer.
  • Excellent verbal and interpersonal communication skills including demonstrated experience interfacing with all levels of personnel both internal and external to an organization with a high degree of professionalism, discretion, and confidentiality.
  • Demonstrated written communication skills including experience producing professional high-quality, error-free documents, reports, and preparations.

 

What We Prefer:

  • Associate’s or Bachelor’s Degree.
  • Experience with Berkeley Lab and/or University of California processes and systems.
  • Knowledge of Department of Energy policies and procedures.
  • Valid California Driver's License. 

 

For full consideration, please apply by May 13, 2021, with the following application materials:

  • Cover Letter - Describe your interest in this position and the relevance of your background.
  • Curriculum Vitae (CV) or Resume.

 

Notes:

  • This is a full-time, exempt from overtime pay (monthly paid), career appointment.
  • Salary is commensurate with experience.
  • This position may be subject to a background check. Any convictions will be evaluated to determine if they directly relate to the responsibilities and requirements of the position. Having a conviction history will not automatically disqualify an applicant from being considered for employment.
  • Due to COVID-19, this role may initially be performed remotely, but limited to individuals who can reside in the United States. Once the Bay Area shelter-in-place restrictions are lifted, work may be performed at Lawrence Berkeley National Lab, 1 Cyclotron Road, Berkeley, CA.

 

Learn About Us:

Berkeley Lab (LBNL) addresses the world’s most urgent scientific challenges by advancing sustainable energy, protecting human health, creating new materials, and revealing the origin and fate of the universe. Founded in 1931, Berkeley Lab’s scientific expertise has been recognized with 13 Nobel prizes. The University of California manages Berkeley Lab for the U.S. Department of Energy’s Office of Science.

 

The Energy Technologies Area (ETA) performs analysis, research, and development leading to better energy technologies and the reduction of adverse energy-related environmental impacts. We build on a strong foundation of energy efficiency to perform research and analysis in a wide range of topics, from buildings to batteries to indoor air quality, the electricity grid, transportation, and environmental impacts.

 

The Energy Storage Center’s (ESC) mission is to increase the frequency and intensity of impactful collaborations and to accelerate innovative research between Berkeley Lab and companies working in the energy storage space.

 

Working at Berkeley Lab has many rewards including a competitive compensation program, excellent health and welfare programs, a retirement program that is second to none, and outstanding development opportunities.  To view information about the many rewards that are offered at Berkeley Lab- Click Here.

 

Berkeley Lab is committed to Inclusion, Diversity, Equity, and Accountability (IDEA) and strives to hire individuals who share these same values and commitments.

 

Equal Employment Opportunity: Berkeley Lab is an Equal Opportunity/Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, age, or protected veteran status. Click here to view the poster and supplement: "Equal Employment Opportunity is the Law."

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Equal Employment Opportunity: Berkeley Lab is an Equal Opportunity/Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, age, or protected veteran status. Berkeley Lab is in compliance with the Pay Transparency Nondiscrimination Provision under 41 CFR 60-1.4. Click here to view the poster and supplement: "Equal Employment Opportunity is the Law."

 

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The Lawrence Berkeley National Laboratory provides accommodation to otherwise qualified internal and external applicants who are disabled or become disabled and need assistance with the application process. Internal and external applicants that need such assistance may contact the Lawrence Berkeley National Laboratory to request accommodation by telephone at 510-486-7635, by email to eeoaa@lbl.gov or by U.S. mail at EEO/AA Office, One Cyclotron Road, MS90R-2121, Berkeley, CA 94720. These methods of contact have been put in place ONLY to be used by those internal and external applicants requesting accommodation.