Policy and Assurance Analyst

📁
Finance
💼
CF-Office of Chief Financial Off
📅
89848 Requisition #

Berkeley Lab’s Office of the Chief Financial Officer Division has an opening for a Policy and Assurance Analyst. You will participate in the development of new and revised Laboratory procurement policies and procedures, evaluation of performance under the Prime Contract, assurance and compliance activities, interpretation of such policies and procedures and assurance program support. You may serve as a subject matter expert for various subject matters. You will advise and assist Lawrence Berkeley National Laboratory (LBNL) procurement specialists in the award and administration of their subcontracts in accordance with applicable regulations and procedures to include presenting training and provide constructive feedback at Contract Review Board (CRB) meetings as a CRB member.


What You Will Do:

  • Meet the needs of the customer to deliver goods/services in a timely and cost-effective manner. Understand the customer’s business. Provide one-stop shopping/problem-solving.

  • Maintain stewardship of Balanced Scorecard system evaluations and implementation plans. 

  • Coordinate, conduct and document procurement self-assessments. Assist in coordinating external procurement audits and corrective actions. 

  • Interact with DOE Contracting Officer, UC Office of the President, and individuals from other national laboratories responsible for procurement policy formulation.  

  • Policies & Procedures:  

    • Serve as a resource and initiator of LBNL procurement policies and procedures and revisions thereto. Exercise, with limited direction, initiative, and judgment in developing and recommending changes to procurement policy/procedures and methods to achieve more compliant, effective and efficient operations. Interpret and apply policy from University and Governmental sources. Has a working knowledge of, or good research skills in interpreting, the Laboratory’s prime contract, relevant federal regulations, executive orders, Federal Acquisition Regulation (FAR), Department of Energy Acquisition Regulation (DEAR), DOE Acquisition Letters & Orders, UC policies, Managed & Operated (M&O) collaborative initiatives, and Laboratory audit findings.  Analyze and interpret these complex procurement directives and applies them to Laboratory procurement operations. Exercise ingenuity in specifying innovative procedures and systems, often complex, for implementing these procedures and systems. Coordinate with high-level individuals at the Laboratory, and to a limited extent with external organizations, in formulating these policies and procedures, including the University of California Procurement Policy and Standard Practices (SPs) Manual. Consult the Federal Register and other publications to anticipate required changes to procurement policies, which may affect the Laboratory. Responsible, with limited direction, for drafting new Laboratory-specific procedures and may direct others in this effort. Responsible for assigned modifications of SPs for the Laboratory. Support management efforts to facilitate the processing of procurement transactions and actively participate on Contract Review Boards and other activities. Provide training for procurement staff on a variety of topics, including new procedures based upon an understanding of intricacies between existing and new methods.

  • Terms & Conditions: 

    • Continuously analyze existing subcontract terms and conditions for improvement opportunities based on periodic interaction with procurement specialists and recommends appropriate changes, additions or deletions as necessary, consistent with applicable federal, UC and Prime Contract flow-down requirements. Work with Procurement Specialists, Group Managers, DOE and Laboratory General Counsel to secure necessary approvals. Develop, maintain, and update procurement pro forma forms, general provisions and other documents necessary for processing procurement actions. Support the maintenance and dissemination of standard subcontract provisions and other forms. May coordinate approvals secured from Laboratory Counsel’s Office to deviate from standard terms in certain types of transactions and under certain conditions.

  • Prime Contract Modifications: 

    • Serve as a Procurement representative for assessing the impact of proposed procurement-related changes to the Prime Contract using an extensive background in existing Laboratory practices and federal and state requirements. Evaluate proposed and current procurement policies, procedures, and Prime Contract clauses against proposed clauses and develop the Laboratory/Procurement position on these clauses.  Assist in the analysis and interpretation of prime contract modifications and complex procurement directives and applies them to Laboratory procurement operations. Exercise an ingenuity in specifying innovative procedures and systems, often complex, for implementing these directives. Coordinate with high-level individuals of both internal and external organizations in formulating these policies and procedures, including the University of California Procurement Policy and Standard Practices Manual (SPs).

  • Participate in department self-assessments. 

  • Assist in developing corrective action plans necessary to address audit findings as a result of audits performed on Procurement including Department of Energy (DOE), Small Business Administration (SBA), Inspector General (IG), Government Accountability Office (GAO), internal and contracted auditors, independent peer reviews, etc. Assist in coordination and preparation of peer review and miscellaneous external audit responses. Ensure corrective actions are implemented as planned and supported by documentation. Work with Procurement management to track the completion of corrective action plan items.

  • Analyze, organize and re-engineers Business Assurance procedures, processes, and tools with limited direction.

  • Support Procurement Training and Development Program, participating in Training and Development team meetings, developing training presentations and delivering training.

  • Evaluate and recommend solutions to various Division and Department requests pertaining to the Assurance Program.

  • Coordinate Unauthorized Commitment reviews and ratifications.

  • Perform cost savings audits and reports on results monthly.

  • Develop and maintain various databases and spreadsheets for use by Business Assurance.

  • Create and coordinate content for various Assurance communication mechanisms.

  • Participate on team projects and initiatives, and department initiatives, as assigned, proactively contributing to the success of initiatives.

  • Assist with basic Procurement systems-related activities. 

  • Interact and build effective working relationships with internal staff in the Procurement department and Laboratory Procurement customers and partners, as wells as external customers, such as DOE personnel.

  • With direction, may perform, or assist in performing, cost analyses of large or complex cost proposals submitted by potential vendors.

  • Maintain the Vendor Management Database.

  • Manage export control screening updates using Visual Compliance software.

  • Participate routinely in a policy group related email account, answering questions and assigning tasks.

 

What Is Required:

  • Minimum four years of experience in a multidivisional organization requiring interaction with customers or a combination of experience and a Bachelor’s Degree in business, management, or other related technical fields.

  • Minimum of four years of procurement experience in managing, developing, implementing placement of contracts, subcontracts or purchase orders.

  • Master's degree in business, management, or related technical fields preferred.

  • Proficiency and understanding of the Procurement self-assessment process.

  • Excellent analytical skills for interpreting unusually complex procurement laws, regulations, and literature and applying them to work at the Laboratory. 

  • Ability to make decisions and independent judgments, interpret political and administrative direction and interpret into operational policies and procedures.

  • Excellent negotiation, interpersonal, oral, and written communication skills. Demonstrated ability to establish and maintain long-term working relationships with a broad cross-section of people in a variety of departments.

  • Demonstrated experience in and knowledge of contracting including planning, solicitation, negotiation, award, and administration of high-dollar value, unique, and complex subcontracts in a research and development environment.

  • Demonstrated decision-making and problem-solving skills. Ability to secure cooperation and teamwork among Procurement personnel in support of management goals.

  • Familiar with the Federal Acquisition Regulation and Department of Energy Acquisition Regulation.

  • Ability to write clear local procedures implementing federal and state requirements.

 

Additional Desired Qualifications:

  • Minimum six years of experience in a multidivisional organization requiring interaction with customers or a combination of experience and a Bachelor’s Degree in business, management, or other related technical fields.

  • Minimum of six years of procurement experience in managing, developing, implementing placement of contracts, subcontracts or purchase orders.

  • Master's degree in business, management, or related technical fields preferred.

  • Proficiency and understanding of the Procurement self-assessment process.

  • Excellent analytical skills for interpreting unusually complex procurement laws, regulations, and literature and applying them to work at the Laboratory. 

  • Ability to make decisions and independent judgments, interpret political and administrative direction and interpret into operational policies and procedures.

  • Excellent negotiation, interpersonal, oral, and written communication skills. Demonstrated ability to establish and maintain long-term working relationships with a broad cross-section of people in a variety of departments.

  • Demonstrated experience in and knowledge of contracting including planning, solicitation, negotiation, award, and administration of high-dollar value, unique, and complex subcontracts in a research and development environment.

  • Demonstrated decision-making and problem-solving skills. Ability to secure cooperation and teamwork among Procurement personnel in support of management goals.

  • Familiar with the Federal Acquisition Regulation and Department of Energy Acquisition Regulation.

  • Ability to write clear local procedures implementing federal and state requirements.

 

The posting shall remain open until the position is filled.

 

Notes: 

  • This is a full time career appointment.

  • Classification will depend upon the applicant's level of skills, knowledge, and abilities.

  • Full-time, M-F, exempt (monthly paid) from overtime pay.

  • Salary is commensurate with experience.

  • This position may be subject to a background check. Any convictions will be evaluated to determine if they directly relate to the responsibilities and requirements of the position. Having a conviction history will not automatically disqualify an applicant from being considered for employment.

  • Work will be primarily performed at Office of the Chief Financial Officer (OCFO) — Bldg. 971, 6401 Hollis St., Emeryville, CA.


Learn About Us:

 

Working at Berkeley Lab has many rewards including a competitive compensation program, excellent health and welfare programs, a retirement program that is second to none, and outstanding development opportunities.  To view information about the many rewards that are offered at Berkeley Lab- Click Here.

 

Berkeley Lab (LBNL) addresses the world’s most urgent scientific challenges by advancing sustainable energy, protecting human health, creating new materials, and revealing the origin and fate of the universe. Founded in 1931, Berkeley Lab’s scientific expertise has been recognized with 13 Nobel prizes. The University of California manages Berkeley Lab for the U.S. Department of Energy’s Office of Science.

 

Equal Employment Opportunity: Berkeley Lab is an Equal Opportunity/Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, age, or protected veteran status. Berkeley Lab is in compliance with the Pay Transparency Nondiscrimination Provision under 41 CFR 60-1.4.  Click here to view the poster and supplement: "Equal Employment Opportunity is the Law."

 

Lawrence Berkeley National Laboratory encourages applications from women, minorities, veterans, and other underrepresented groups presently considering scientific research careers.

 

 


Previous Job Searches

My Profile

Create and manage profiles for future opportunities.

Go to Profile

My Submissions

Track your opportunities.

My Submissions

Similar Listings

CF-Office of Chief Financial Off

Bay Area, California, United States

📁 Finance

Requisition #: 89725

CF-Office of Chief Financial Off

Bay Area, California, United States

📁 Finance

Requisition #: 89850

CF-Office of Chief Financial Off

Bay Area, California, United States

📁 Finance

Requisition #: 89827

Equal Employment Opportunity: Berkeley Lab is an Equal Opportunity/Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, age, or protected veteran status. Berkeley Lab is in compliance with the Pay Transparency Nondiscrimination Provision under 41 CFR 60-1.4. Click here to view the poster and supplement: "Equal Employment Opportunity is the Law."

 

Privacy & Security Notice | LBNL is an E-verify Employer | Contact Us


The Lawrence Berkeley National Laboratory provides accommodation to otherwise qualified internal and external applicants who are disabled or become disabled and need assistance with the application process. Internal and external applicants that need such assistance may contact the Lawrence Berkeley National Laboratory to request accommodation by telephone at 510-486-7635, by email to eeoaa@lbl.gov or by U.S. mail at EEO/AA Office, One Cyclotron Road, MS90R-2121, Berkeley, CA 94720. These methods of contact have been put in place ONLY to be used by those internal and external applicants requesting accommodation.