Lead a team of subcontract administrators that are responsible for research and development agreements.
Provide day-to-day supervision of subcontract administrators and monitor the effectiveness and operation of the team to determine ongoing staffing needs.
Review and assign purchase requisitions in collaboration with other Procurement managers and have a general understanding of all subcontracting work and activities.
Resolve operational issues involving contractual performance, provisions, disputes, and claims and report potential or actual claims and disputes immediately to the Senior Subcontracting Manager.
Participate actively in strategic, quality, process improvement and reengineering efforts.
Emphasize and provide excellent customer service by understanding customer’s business needs, ensuring Procurement provides a high level of service both to its internal and external customers and solving customer problems in a timely manner.
Develop and maintain successful relationships with high-level internal customers and division contacts, provide procurement advice and guidance and serve as the primary point of contact and liaison.
Ensure goods and services are obtained in accordance with the Laboratory's standard procurement practices.
Help fulfill the overall goals of Procurement by performing additional tasks as assigned when the need arises.
Review the work of subcontract administrators and ensure that high-value transactions are given particular care and planning, including work with requesters to jointly develop the scope for goods and/or services needed; meeting the requesters’ scope, schedule and budget for the particular procurement; issuing solicitations; holding advanced solicitation meetings; evaluating and awarding subcontracts; negotiating and coordinating legal review of proposed subcontracts; managing performance, and closing out subcontracts.
Approve award recommendations in applicable cases and ensure that the resulting subcontract is proper as to form and content.
Thoroughly review files of transactions exceeding subcontract administrator’s signature authority and those in lesser amounts when monitoring a representative sample of modification and subcontracts to ensure that all contractual obligations have been fulfilled and requirements were met.
Report on such matters such as volume, cycle time, and quality of work performed by the Team and individuals in it, noting any unusual situations to the Senior Subcontracting Manager.
Demonstrate an operational understanding of labor/employee relations issues and communicate information to subordinates on working conditions, career opportunities, and compensation.
Understand and implement the Laboratory's affirmative action as well as DE&I initiatives, safety policies and practices.
Hire, develop, motivate and train staff to ensure their expectations are fully aligned with OCFO/Procurement vision.
Monitor performance, address and resolve performance issues in a timely manner and work with appropriate contacts as needed.
Report cases involving problems with other teams or individuals in the Laboratory and potentially serious internal personnel problems.
Participate actively in quality, process improvement and reengineering efforts.
Maintain close contact with Division leaders and scientific staff that the team serves and with business units with which Procurement interacts.
Conduct and participate in mid-year and annual employee performance reviews, development evaluation and reports.
Personally perform the duties of a subcontract administrator and manage subcontracts from inception to completion including: working with requesters to jointly develop the scope for goods and/or services needed; meeting the requesters’ scope, schedule and budget for the particular procurement; issuing solicitations; holding advanced solicitation meetings; evaluating and awarding subcontracts; negotiating and coordinating legal review of proposed subcontracts; managing performance, and closing out subcontracts.
Ensure that subcontracts comply with: Berkeley Lab’s Prime Contract (Contract 31) between the U.S. Department of Energy (DOE) and Regents of the University of California (University), the Federal Acquisition Regulation (FAR), the U.S. Department of Energy Acquisition Regulation (DEAR), the Laboratory Procurement Policy and Standard Practices (SP) Manual, and generally accepted business practices.
Minimum of five years of related experience in a multi-divisional procurement organization or a combination of experience and a Bachelor’s degree.
Possesses excellent analytical skills necessary for interpreting unusually complex procurement laws, regulations, and literature and applying them to work at the Laboratory.
Able to make decisions and independent judgments, interpret political and administrative direction, and interpret into operational policies and procedures.
Possesses exceptional skills in facilitating problem-solving and strategic development among varied groups of stakeholders with divergent views regarding common goals.
Has exceptional negotiation, interpersonal, oral, and written communication skills.
Demonstrated ability to establish and maintain long-term working relationships with a broad cross-section of people.
Has experience in and knowledge of contracting including planning, solicitation, negotiation, award, and administration of high-dollar value, unique, and complex subcontracts in a research and development environment.
Has organizational, decision-making, and problem-solving skills.
Is familiar with applicable Federal Acquisition Regulations, Department of Energy Acquisition Regulations, the Service Contract Labor Standards and to a lesser extent the Davis-Bacon Act.
Demonstrated proficiency with Windows-based personal computer systems.
