Research and Development Subcontracting Manager

📁
Finance
💼
CF-Office of Chief Financial Off
📅
88380 Requisition #

Berkeley Lab’s Office of the Chief Financial Officer Division has an opening for a Research and Development Subcontracting Manager. You will be required to establish and implement strategies and processes that assure research and development subcontracts and any other subcontracts as assigned effectively and efficiently satisfy the Laboratory’s needs while ensuring that required goods and services are obtained in accordance with the Laboratory's standard procurement practices and small business goals. You will also maintain effective working relationships with the DOE and the University officials that are responsible for reviewing and approving these arrangements.


What You Will Do:

  • Lead a team of subcontract administrators that are responsible for research and development agreements.

  • Provide day-to-day supervision of subcontract administrators and monitor the effectiveness and operation of the team to determine ongoing staffing needs.

  • Review and assign purchase requisitions in collaboration with other Procurement managers and have a general understanding of all subcontracting work and activities.

  • Resolve operational issues involving contractual performance, provisions, disputes, and claims and report potential or actual claims and disputes immediately to the Senior Subcontracting Manager.

  • Participate actively in strategic, quality, process improvement and reengineering efforts.

  • Emphasize and provide excellent customer service by understanding customer’s business needs, ensuring Procurement provides a high level of service both to its internal and external customers and solving customer problems in a timely manner.

  • Develop and maintain successful relationships with high-level internal customers and division contacts, provide procurement advice and guidance and serve as the primary point of contact and liaison.

  • Ensure goods and services are obtained in accordance with the Laboratory's standard procurement practices.

  • Help fulfill the overall goals of Procurement by performing additional tasks as assigned when the need arises.

  • Review the work of subcontract administrators and ensure that high-value transactions are given particular care and planning, including work with requesters to jointly develop the scope for goods and/or services needed; meeting the requesters’ scope, schedule and budget for the particular procurement; issuing solicitations; holding advanced solicitation meetings; evaluating and awarding subcontracts; negotiating and coordinating legal review of proposed subcontracts; managing performance, and closing out subcontracts.

  • Approve award recommendations in applicable cases and ensure that the resulting subcontract is proper as to form and content.

  • Thoroughly review files of transactions exceeding subcontract administrator’s signature authority and those in lesser amounts when monitoring a representative sample of modification and subcontracts to ensure that all contractual obligations have been fulfilled and requirements were met.

  • Report on such matters such as volume, cycle time, and quality of work performed by the Team and individuals in it, noting any unusual situations to the Senior Subcontracting Manager.

  • Demonstrate an operational understanding of labor/employee relations issues and communicate information to subordinates on working conditions, career opportunities, and compensation.

  • Understand and implement the Laboratory's affirmative action as well as DE&I initiatives, safety policies and practices.

  • Hire, develop, motivate and train staff to ensure their expectations are fully aligned with OCFO/Procurement vision.

  • Monitor performance, address and resolve performance issues in a timely manner and work with appropriate contacts as needed.

  • Report cases involving problems with other teams or individuals in the Laboratory and potentially serious internal personnel problems.

  • Participate actively in quality, process improvement and reengineering efforts.

  • Maintain close contact with Division leaders and scientific staff that the team serves and with business units with which Procurement interacts.

  • Conduct and participate in mid-year and annual employee performance reviews, development evaluation and reports.

  • Personally perform the duties of a subcontract administrator and manage subcontracts from inception to completion including:  working with requesters to jointly develop the scope for goods and/or services needed; meeting the requesters’ scope, schedule and budget for the particular procurement; issuing solicitations; holding advanced solicitation meetings; evaluating and awarding subcontracts; negotiating and coordinating legal review of proposed subcontracts; managing performance, and closing out subcontracts.

  • Ensure that subcontracts comply with: Berkeley Lab’s Prime Contract (Contract 31) between the U.S. Department of Energy (DOE) and Regents of the University of California (University), the Federal Acquisition Regulation (FAR), the U.S. Department of Energy Acquisition Regulation (DEAR), the Laboratory Procurement Policy and Standard Practices (SP) Manual, and generally accepted business practices.

 

What Is Required:

  • Minimum of five years of related experience in a multi-divisional procurement organization or a combination of experience and a Bachelor’s degree.

  • Possesses excellent analytical skills necessary for interpreting unusually complex procurement laws, regulations, and literature and applying them to work at the Laboratory.

  • Able to make decisions and independent judgments, interpret political and administrative direction, and interpret into operational policies and procedures.

  • Possesses exceptional skills in facilitating problem-solving and strategic development among varied groups of stakeholders with divergent views regarding common goals.

  • Has exceptional negotiation, interpersonal, oral, and written communication skills.

  • Demonstrated ability to establish and maintain long-term working relationships with a broad cross-section of people.

  • Has experience in and knowledge of contracting including planning, solicitation, negotiation, award, and administration of high-dollar value, unique, and complex subcontracts in a research and development environment.

  • Has organizational, decision-making, and problem-solving skills.

  • Is familiar with applicable Federal Acquisition Regulations, Department of Energy Acquisition Regulations, the Service Contract Labor Standards and to a lesser extent the Davis-Bacon Act.

  • Demonstrated proficiency with Windows-based personal computer systems.

 

Additional Desired Qualifications:

  • 8 years of related experience in a multi-divisional procurement organization or a combination of experience and a Bachelor’s degree.


The posting shall remain open until the position is filled.

 

Notes: 

  • This is a full-time career appointment.

  • Classification will depend upon the applicant's level of skills, knowledge, and abilities. This position will be filled dependent on experience.

  • Full-time, M-F, exempt (monthly paid) from overtime pay.

  • Salary is commensurate with experience.

  • This position may be subject to a background check. Any convictions will be evaluated to determine if they directly relate to the responsibilities and requirements of the position. Having a conviction history will not automatically disqualify an applicant from being considered for employment.

  • Work will be primarily performed at the Office of the Chief Financial Officer (OCFO) — Bldg. 971, 6401 Hollis St., Emeryville, CA.

 

Berkeley Lab (LBNL) addresses the world’s most urgent scientific challenges by advancing sustainable energy, protecting human health, creating new materials, and revealing the origin and fate of the universe. Founded in 1931, Berkeley Lab’s scientific expertise has been recognized with 13 Nobel prizes. The University of California manages Berkeley Lab for the U.S. Department of Energy’s Office of Science.

 

Equal Employment Opportunity: Berkeley Lab is an Equal Opportunity/Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, age, or protected veteran status. Berkeley Lab is in compliance with the Pay Transparency Nondiscrimination Provision under 41 CFR 60-1.4.  Click here to view the poster and supplement: "Equal Employment Opportunity is the Law."


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Equal Employment Opportunity: Berkeley Lab is an Equal Opportunity/Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, age, or protected veteran status. Berkeley Lab is in compliance with the Pay Transparency Nondiscrimination Provision under 41 CFR 60-1.4. Click here to view the poster and supplement: "Equal Employment Opportunity is the Law."

 

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The Lawrence Berkeley National Laboratory provides accommodation to otherwise qualified internal and external applicants who are disabled or become disabled and need assistance with the application process. Internal and external applicants that need such assistance may contact the Lawrence Berkeley National Laboratory to request accommodation by telephone at 510-486-7635, by email to eeoaa@lbl.gov or by U.S. mail at EEO/AA Office, One Cyclotron Road, MS90R-2121, Berkeley, CA 94720. These methods of contact have been put in place ONLY to be used by those internal and external applicants requesting accommodation.