📁
Administrative
💼
BS-BioSciences Area Office
📅
89336 Requisition #

Berkeley Lab’s Biosciences Area has an exciting opening for a Senior Administrator to support world class research at the Lab’s off-site Emeryville location, Emery Station Operations Center (ESE). The successful candidate will provide executive administrative support to scientific leadership and to the Biological Systems & Engineering (BSE) Division Operations Deputy. The Senior Administrator will provide a full range of moderately difficult to complex technical and administrative duties including creating technical solutions to BSE needs and event coordination.  The successful candidate will also help interpret policy, formulate recommendations and implement guidelines. This position will interact with all levels of staff including senior LBNL management staff, Department of Energy (DOE) Headquarters employees, high-level officials in government and other external organizations. 


What You Will Do:

  • Provide direct day-to-day administrative support to the BSE Division Director by maintaining calendar and coordination of calls and meetings. 

  • Complete complex travel and travel reimbursements.  

  • In direct support of the Division Director and the BSE team, triage a broad range of moderately complex, unique and sometimes sensitive Division issues.

  • Proactively work with Division colleagues to create and/or deploy technical solutions to Division needs.

  • Represent Division Director in administrative matters; serve as a point of contact and resolve issues as appropriate.

  • Respond to and ensure effective communication between the Division Director, Division Leadership team and a broad range of individuals within the National Laboratories, UC campuses and external organizations.

  • Compose, draft, edit and prepare communications on behalf of the Division Director and Division Leadership team

  • Coordinate full range of events such as meetings, reviews, seminars and retreats. 

  • Manage purchases of office equipment.

  • Exercise creative problem solving and critical thinking, initiative and judgment in triaging unusual or exception situations with minimal supervision in a dynamic, often pressured environment.

  • Provide administrative support to the ESE Communications & Outreach team including providing logistics for facility visits, tours, and events related to the scientific programs housed in Emeryville or in the Biosciences Area.


What is Required: 

  • A minimum of 2 years related professional experience.

  • Ability to troubleshoot problems of advanced complexity and recommend the appropriate course of action.

  • Demonstrated technical experience with online productivity programs and applications.

  • Demonstrated administrative experience supporting senior level management.

  • Effective organizational and planning skills sufficient to independently establish priorities.

  • Ability to use sound judgment and initiative to carry out multiple assignments in a timely manner.

  • Extensive experience interacting diplomatically and professionally with internal and external customers.

  • Effective communication and interpersonal skills necessary to use tact, diplomacy, and discretion when dealing with sensitive issues and the ability to work in a diverse team environment.

  • Effective written composition skills necessary to prepare correspondence and administrative reports that are concise, logical, and grammatically correct and experience in editing the work of others.

  • Demonstrated experience communicating and disseminating information flow to various appropriate audiences.

  • Strong analytical skills to evaluate and identify problems and provide sound solutions or alternatives.

  • Ability to exercise independent authority for the successful completion of all duties. 

  • Advanced level computer skills including familiarity with Google applications, Salesforce and websites.  Substantial experience with standard office software programs such as MS Office suite; proficient at using email.

  • Experience coordinating complex calendars and travel arrangements.

  • Demonstrated capability handling multiple, moderately complex to difficult tasks with changing priorities.


Additional Desired Qualifications:

  • Bachelor's degree in business administration or a related field.

  • Knowledge of LBNL and/or UC policies and procedures.

To be considered please provide the following materials in your application:

1) Curriculum Vitae​ or Resume

2) Cover letter; please address the following: 

Why are you interested in this particular position with the Biosciences Area and what unique qualities can you bring to the role?


The posting shall remain open until the position is filled, however for full consideration, please apply by close of business on February 8, 2020.


Notes: 

  • This is a full time, exempt career appointment.

  • This position may be subject to a background check. Any convictions will be evaluated to determine if they directly relate to the responsibilities and requirements of the position. Having a conviction history will not automatically disqualify an applicant from being considered for employment.

  • Work will be primarily performed at: Lawrence Berkeley National Lab, 1 Cyclotron Road, Berkeley, CA.


Learn About Us:

Berkeley Lab (LBNL) addresses the world’s most urgent scientific challenges by advancing sustainable energy, protecting human health, creating new materials, and revealing the origin and fate of the universe. Founded in 1931, Berkeley Lab’s scientific expertise has been recognized with 13 Nobel prizes. The University of California manages Berkeley Lab for the U.S. Department of Energy’s Office of Science.


Working at Berkeley Lab has many rewards including a competitive compensation program, excellent health and welfare programs, a retirement program that is second to none, and outstanding development opportunities.  To view information about the many rewards that are offered at Berkeley Lab- Click Here.


Equal Employment Opportunity: Berkeley Lab is an Equal Opportunity/Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, age, or protected veteran status. Berkeley Lab is in compliance with the Pay Transparency Nondiscrimination Provision under 41 CFR 60-1.4.  Click here to view the poster and supplement: "Equal Employment Opportunity is the Law.



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Equal Employment Opportunity: Berkeley Lab is an Equal Opportunity/Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, age, or protected veteran status. Berkeley Lab is in compliance with the Pay Transparency Nondiscrimination Provision under 41 CFR 60-1.4. Click here to view the poster and supplement: "Equal Employment Opportunity is the Law."

 

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The Lawrence Berkeley National Laboratory provides accommodation to otherwise qualified internal and external applicants who are disabled or become disabled and need assistance with the application process. Internal and external applicants that need such assistance may contact the Lawrence Berkeley National Laboratory to request accommodation by telephone at 510-486-7635, by email to eeoaa@lbl.gov or by U.S. mail at EEO/AA Office, One Cyclotron Road, MS90R-2121, Berkeley, CA 94720. These methods of contact have been put in place ONLY to be used by those internal and external applicants requesting accommodation.