📁
Administrative
💼
JG-Joint Genome Institute
📅
94207 Requisition #

Lawrence Berkeley National Lab’s (LBNL) Joint Genome Institute Division has an opening for a Senior Administrator to join the team.

 

In this exciting role,the Senior Administrator will provide a full range of executive administrative duties in support of the JGI Division Director. Responsibilities include independently coordinating and implementing a wide range of tasks to support, organize and develop creative approaches and solutions to meet the JGI Director’s needs and JGI-wide event coordination. The position will provide direct day-to-day administrative support including but not limited to calendaring, meeting materials organization, document creation and administration, travel, and travel reimbursements. The Senior Administrator will also help interpret policy, formulate recommendations, and implement guidelines.

 

 

What You Will Do:

  • Provide direct day-to-day administrative support to the JGI Division Director. Maintain calendar and set-up, meeting materials including document and presentation creation and editing, taking and disseminating meeting minutes, and coordination of calls and meetings. 
  • Complete complex travel and travel reimbursements, both foreign and domestic.
  • In direct support of the Division Director and the JGI’s Senior Leadership Team, triage a broad range of complex, unique, and sometimes sensitive Division issues; decide on a course of action and formulate recommendations and/or identify and route to the appropriate resources. 
  • Proactively work with division colleagues to create and/or deploy technical solutions to division needs, 
  • Respond to and ensure effective communication between the Division Director, JGI Senior Leadership Team, Lawrence Berkeley National Lab (LBNL) leadership and a broad range of individuals within the National Laboratories, UC campuses, and external academic and private organizations. 
  • Compose, draft, edit and prepare communications on behalf of the Division Director and JGI Senior Leadership Team, including sensitive or strictly confidential items as appropriate, including technical reports and presentations using appropriate applications. 
  • Coordinate a full range of events such as meetings, reviews, seminars, and retreats.
  • Analyze emerging work demands, independently determine scheduling priorities, and develop systems and solutions to effectively complete work. 
  • Work at a high level of independence and responsibilities in carrying out assignments. Exercise creative problem solving, critical thinking, initiative, and judgment in triaging unusual or exceptional situations with minimal supervision in a dynamic, fast-paced environment.

 

What is Required:

  • 2 to 6 years related professional experience supporting senior level management.
  • Extensive experience interacting diplomatically and professionally with internal and external customers. 
  • Experience coordinating complex calendars and travel arrangements. 
  • Experience independently managing and executing large events.
  • Demonstrated capability handling multiple, moderately complex to difficult tasks with changing priorities.
  • Ability to troubleshoot problems of advanced complexity and recommend the appropriate course of action. 
  • Ability to apply initiative and judgment in resolving problems with the impact of error-risk. 
  • Effective organizational and planning skills sufficient to independently establish priorities.  
  • Highly effective communication (verbal and written) and interpersonal skills are necessary to use tact, diplomacy, and discretion when dealing with sensitive issues and the ability to work in a diverse team environment. 
  • Effective written composition skills are necessary to prepare correspondence that are concise, logical, and grammatically correct and experience in editing the work of others. 
  • Strong analytical skills to evaluate and identify problems and provide sound solutions or alternatives. 
  • Ability to exercise independent authority for the successful completion of all duties. 
  • Advanced level computer skills including familiarity with Google applications, Salesforce or other relationship management systems and websites. Substantial experience with standard office software programs such as MS Office suite; proficient at using email. 

 

Notes:

 

  • This is a full time career appointment.
  • This position may be subject to a background check. Any convictions will be evaluated to determine if they directly relate to the responsibilities and requirements of the position. Having a conviction history will not automatically disqualify an applicant from being considered for employment.
  • Work will be primarily performed at Lawrence Berkeley National Lab, 1 Cyclotron Road, Berkeley, CA.

 

Based on University of California Policy - SARS-CoV-2 (COVID-19) Vaccination Program and U.S Federal Government requirements, Berkeley Lab requires that all members of our community obtain the COVID-19 vaccine as soon as they are eligible. As a condition of employment at Berkeley Lab, all Covered Individuals must Participate in the COVID-19 Vaccination Program by providing proof of Full Vaccination or submitting a request for Exception or Deferral. Visit covid.lbl.gov for more information.

Berkeley Lab is committed to Inclusion, Diversity, Equity and Accountability (IDEA) and strives to continue building community with these shared values and commitments. 

Berkeley Lab is an Equal Opportunity and Affirmative Action Employer. We heartily welcome applications from women, minorities, veterans, and all who would contribute to the Lab's mission of leading scientific discovery, inclusion, and professionalism. In support of our diverse global community, all qualified applicants will be considered for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, age, or protected veteran status.

Equal Opportunity and IDEA Information Links: Know your rights, click here for the supplement: Equal Employment Opportunity is the Law and the Pay Transparency Nondiscrimination Provision under 41 CFR 60-1.4.  

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Berkeley Lab is committed to Inclusion, Diversity, Equity and Accountability (IDEA) and strives to continue building community with these shared values and commitments.

Berkeley Lab is an Equal Opportunity and Affirmative Action Employer. We heartily welcome applications from women, minorities, veterans, and all who would contribute to the Lab’s mission of leading scientific discovery, inclusion, and professionalism. In support of our diverse global community, all qualified applicants will be considered for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, age, or protected veteran status.

Equal Opportunity and IDEA Information Links:
Know your rights, click here for the supplement: "Equal Employment Opportunity is the Law." and the Pay Transparency Nondiscrimination Provision under 41 CFR 60-1.4.

 

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The Lawrence Berkeley National Laboratory provides accommodation to otherwise qualified internal and external applicants who are disabled or become disabled and need assistance with the application process. Internal and external applicants that need such assistance may contact the Lawrence Berkeley National Laboratory to request accommodation by telephone at 510-486-7635, by email to eeoaa@lbl.gov or by U.S. mail at EEO/AA Office, One Cyclotron Road, MS90R-2121, Berkeley, CA 94720. These methods of contact have been put in place ONLY to be used by those internal and external applicants requesting accommodation.