Senior Business/Office Manager - Finance and Accounting

📁
Management
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CF-Office of Chief Financial Off
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87973 Requisition #

Reporting to the Chief Financial Officer, the Senior Business/Office Manager - Finance and Accounting is responsible for identifying and aligning the resources needed to effectively manage the business and administrative services functions in the OCFO division, including: communications, training/employee development, property, conference/travel, facilities, environmental health and safety (EH&S), business continuity planning and administrative services.  The Senior Business Manager independently and effectively engages with all levels of management and staff within the OCFO and throughout the Laboratory, and is a key partner to, and collaborator with, the CFO and departmental leadership.

The Senior Business/Office Manager - Finance and Accounting is expected to engage a full understanding and in-depth knowledge, responsibility, and authority in budgeting, HR liaison and workforce management, and business services, in addition to assisting management in Lab-wide initiatives. The Senior Business Manager is a spokesperson of the OCFO in a variety of forums, and will serve in a leadership capacity in the execution of key divisional initiatives with overall management responsibility for all OCFO administrative staff.


What You Will Do:

  • Provide expert consultation and advice to Division Director and division management on complex business issues ranging from internal business practices within division departments to strategic issues with Lab-wide impact; ensure services are customer-focused, efficient, high quality and cost-effective.

  • Work closely with OCFO departmental leadership and employees to ensure effective and efficient financial and business support of the OCFO mission 

  • Manage the OCFO training and employee development program

  • Serve as liaison with Human Resources to ensure effective delivery of HR services; partner with and consult on HR matters and issues, including budgeting, workforce planning, DE&I programming and other business services

  • Participate in Laboratory-wide meetings on behalf of OCFO, serving as a spokesperson internally and externally on matters of high significance

  • Oversee and manage the division’s administrative service function, including communications, property, and timekeeping activities

  • Manage and supervise OCFO administrative staff and ensure overall quality of work, accuracy, and timely delivery of administrative services.

  • Develop and implement a sustainable communications strategy that address both internal division and external stakeholder needs.

  • Lead the division’s facilities and space planning activities.

  • Lead the division’s safety and emergency response activities with a focus on:

    • Leadership of the B971 Building Emergency Team

    • Serving as the primary interface between the Emergency Operations Center and OCFO departmental leadership

    • Business continuity planning related to emergencies

    • Building related safety and compliance inspections

  • Track and Monitor OCFO Strategic plan initiatives and support CFO in driving to completion

  • Serve on various Laboratory and UC committees (e.g. DBC)

  • Lead or support various special projects and assignments.

  • Other duties as assigned


What is Required:

  • 10 years of related, extensive professional-level experience or an equivalent combination of experience and a Bachelor’s Degree in Business Administration, Human Resources, or a related field.

  • Experience leading the business and administrative services of a large organization, including communications, training, safety and emergency response, facilities, and space planning.

  • Expertise in advanced decision making, problem-solving, and analytical skills to independently solve highly complex issues.

  • Effective verbal and written communication skills, and the ability to present ideas clearly to individuals and groups, including senior management and staff, and/or external organizations and industries.

  • Experience using interpersonal skills to effectively explain, negotiate, persuade and build consensus among diverse stakeholders; demonstrated ability to establish and maintain effective working relations with all levels of personnel, both internal and external.

  • Supervisory experience, including performance management of both exempt and nonexempt employees.


Notes:

  • This position may be subject to a background check. Any convictions will be evaluated to determine if they directly relate to the responsibilities and requirements of the position. Having a conviction history will not automatically disqualify an applicant from being considered for employment.


Learn About Us:


Working at Berkeley Lab has many rewards including a competitive compensation program, excellent health and welfare programs, a retirement program that is second to none, and outstanding development opportunities.  To view information about the many rewards that are offered at Berkeley Lab- Click Here.


Berkeley Lab (LBNL) addresses the world’s most urgent scientific challenges by advancing sustainable energy, protecting human health, creating new materials, and revealing the origin and fate of the universe. Founded in 1931, Berkeley Lab’s scientific expertise has been recognized with 13 Nobel prizes. The University of California manages Berkeley Lab for the U.S. Department of Energy’s Office of Science.


Equal Employment Opportunity: Berkeley Lab is an Equal Opportunity/Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, age, or protected veteran status. Berkeley Lab is in compliance with the Pay Transparency Nondiscrimination Provision under 41 CFR 60-1.4.  Click here to view the poster and supplement: "Equal Employment Opportunity is the Law."


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Equal Employment Opportunity: Berkeley Lab is an Equal Opportunity/Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, age, or protected veteran status. Berkeley Lab is in compliance with the Pay Transparency Nondiscrimination Provision under 41 CFR 60-1.4. Click here to view the poster and supplement: "Equal Employment Opportunity is the Law."

 

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The Lawrence Berkeley National Laboratory provides accommodation to otherwise qualified internal and external applicants who are disabled or become disabled and need assistance with the application process. Internal and external applicants that need such assistance may contact the Lawrence Berkeley National Laboratory to request accommodation by telephone at 510-486-7635, by email to eeoaa@lbl.gov or by U.S. mail at EEO/AA Office, One Cyclotron Road, MS90R-2121, Berkeley, CA 94720. These methods of contact have been put in place ONLY to be used by those internal and external applicants requesting accommodation.